If you are looking for some tips to make your sports fundraiser a success? Focus on these seven factors and you can easily double your results.
What Gift Prizes To Use
In youth sports fundraising, it’s so important to select the right gifts to give in a raffle type of event. A gift to say thank you for any donations people give. The right gift is one that has mass appeal, an above-average gift, and good profit margins.
Don’t give prizes that are always given every year by the team.
Gift Prizes Price Point
Your product offering should be at an attractive price point. This means it should be neither high nor low, but rather right in the comfort zone that encourages people to open their wallets and want to be a winner.
If you’re selling a low-priced product, you are at a disadvantage because you aren’t maximizing your revenue from each prospect. In this situation, try bundling a small quantity together and ask for more pounds.
For example, if candy bars are being sold for £1 each, put together a variety of three-packs or a family ten-pack. Get your prospect thinking bigger numbers. Many of them will step up to the bundle.
It’s important that your fundraising product has a high-profit margin. Ideally, you’d like to make 80% or more if you can. These would be products like discount cards for two-for-one deals at fast food places.
Many standard items have a profit margin of 50% and that’s OK. It just means that you’ll have to pump up the volume to make the same net that you would with higher profit items.
If the product chosen is one with a lower profit range of say 40%, then it needs to either be a higher-priced item or it needs to be likely to inspire quantity orders from each prospect. For example, cookie dough is often in this range, but price points are £10 & up. Many families will buy two or three units.
Don’t let your young team members go out unprepared. Part of fundraising is using a strategy. Use a script for people to rehearse with and know how they can build a relationship with the public.
Here’s what to tell them:
1 – Make eye contact, smile and introduce yourself.
2 – Say one sentence about why you are raising funds.
3 – Say the second sentence that asks for their help.
4 – Make sure that sentence includes the word “because”.
5 – Extend sample item, catalogue, or order sheet.
6 – Suggest a personal favourite item or bundle.
7 – Always ask for the order.
Prospect, Prospect, Prospect
Now that your kids know what to say, they have to have prospects for their sales pitch. You can’t set sales records without having a large supply of prospective customers.
Have everyone make a list of their potential customers like friends, family, teachers, local shops. Have them do it as a team exercise and make sure they write them down. It’s very important to do this and to have each person commit publicly to doing their part.
Have each person stand up in front of their teammates and state how many prospects they have, meaning potential sales. Then have them make a commitment to raising a certain financial amount. Set minimum amounts and encourage competition by offering prizes for various achievement levels.
Location, Location, Location
Another way to boost your youth sports fundraising is by going where the people who may buy a ticket/raffle ticket are. Your group can reach incredible numbers of people just by setting up fundraiser sales tables at entrances to high-traffic retail locations.
Grocery stores, home improvement stores, and mass merchandisers are all places where hundreds of prospects are available. Get permission well in advance from the store manager.
Set up a small table to display your fundraising product items. Staff your spot with two adults and two kids for each 90-minute shift.
Decorate the area with league banners and large-lettered signs explaining your offer. Your signs must inform them well in advance of reaching your display and sales table. That way, those interested in helping your sports team will be primed to stop and will be more receptive to hearing each youth’s sales pitch.
“New Uniform Fundraiser”
“Tasty 3 lb. Cookie Dough – $10”
Imagine how many potential prospects there are at those locations who are completely outside your normal range of contacts. Now, go out there and sell them something!
Always make raising funds fun for the kids. Their emotions are subconsciously communicated to each potential prospect.
If they are smiling while cheerfully communicating your team’s needs and asking for help, then chances are good they’ll get a favourable response.
If they’re looking down and mumbling some garbled sales spiel, then chances are more people will pass on the offer. The way to get them involved is to have some competition going, have some fun activities built around the process, and have some rewards waiting for success.
For example, post a list at each team practice of the top sellers. Everybody loves to be recognized!
Do a fun activity just for those who help out by working the retail location sales table. Take the participants bowling or to a batting cage or a golf driving range. It’ll bond fathers and sons and encourage increased participation.
Have a rewards party after the fundraiser wraps up. A simple pizza party or group picnic is sufficient. Just make sure that everyone gets recognized for donating.
Allow the kids time to run around and enjoy themselves. After all, isn’t youth sports all about having fun?
Follow these seven tips and your team’s fundraising effort will be a big success.
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